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Privacy Policy

At Samna, your privacy is a priority. This Privacy Policy explains how we collect, use, and protect your personal information when you use our meeting room management solutions. By using our services, you agree to the terms outlined below.

Information We Collect

We collect the following types of information to provide and improve our services:

Information Your Provide to Us

  • Name, email address, phone number, and company details when you create an account.

  • Calendar data for meeting scheduling

Automatically Collected Information

  • Device information (e.g., IP address, browser type, and operating system).

  • Usage data, such as the frequency and duration of your interactions with the platform.

Third-Party Integration Data

Calendar and scheduling data from services like Google Calendar or Microsoft Outlook (only with your consent).

How We Use Your Information

We use your information to:

  1. Provide, operate, and maintain our meeting room solutions.
     

  2. Synchronize schedules and display real-time room availability.
     

  3. Enhance user experience through analytics and improvements.
     

  4. Communicate updates, announcements, or relevant offers (you can opt out anytime).

Sharing Your Information

We only share your information in the following circumstances:

Service Providers

Trusted third parties who assist us in delivering our services (e.g., hosting providers, email platforms)

Legal Obligations

When required by law or to protect the rights, safety, or property of Samna or others.

With Your Consent

If you explicitly agree to share your information with a third party.

Others

We do not sell or rent your personal information to third parties.

Data Retention

We retain your personal information only for as long as necessary to provide our services, comply with legal obligations, and resolve disputes. Calendar data is stored temporarily and deleted as per your organization's retention policy or upon request.

Your Privacy Rights

Depending on your location, you may have the following rights:

Access and Correction

Request a copy of your personal data or ask us to correct inaccuracies.

Deletion

​Request that we delete your data, subject to legal or contractual restrictions.

Data Portability

Receive a copy of your data in a structured, machine-readable format.

Withdraw Consent

​Request that we delete your data, subject to legal or contractual restrictions.

Security Measures

We take appropriate technical and organizational measures to protect your personal information, including:

​

  • Encryption of sensitive data.
     

  • Access controls to limit unauthorized access.
     

  • Regular monitoring for potential vulnerabilities.
     

While we strive to protect your data, no system is completely secure. We encourage you to take precautions to safeguard your own information.

Cookies and Tracking Technologies

We use cookies to enhance your experience on our platform. These include:
 

Essential Cookies
Required for basic functionality.
 

Analytical Cookies
Help us understand how users interact with our platform.
 

You can manage your cookie preferences through your browser settings.

International Data Transfers

If you use our services outside of Norway, your data may be transferred to and processed in countries with different privacy laws. We ensure such transfers are made securely and in compliance with applicable regulations.

Updates to This Policy

We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. The latest version will always be available on our website, and we will notify you of significant updates.

Contact Us

If you have questions or concerns about this Privacy Policy or your data, please contact us using the contact form, or sending an email to support (at) samna.io

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